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Description:

Paymate Acclaim has the capability to export the payroll data to your general ledger software. There are presently more than thirty different interfaces available in the Paymate software using which the data can be exported to various general ledger software. The steps below are general instructions on how to export your GLs from Acclaim and import them into your general ledger software. 

We are always developing and releasing new interfaces for our customers, so we highly recommend installing the latest version of Acclaim to ensure that all interfaces are available to you.

Guide:

Choosing Your Interface

The first step to export data from Paymate to your general ledger software is to choose the right interface. 

  1. Navigate to Setup > Preferences. 
  2. In the Interfaces section, expand the dropdown field for "Accounting". 
  3. Select the correct interface here. General interfaces are also available if you cannot find the one you're looking for in the list. If you would like a special interface to be made for your accounting system, please contact our support team. 
    1. Note: Depending on which general ledger software you use, there may be a seamless integration available. This means that you do not have to export a file from Acclaim, but Acclaim will communicate with your general ledger software directly to import your GLs. 
    2. If you are using Sage 300, please select 'AccPac 4.0 Windows' here in order to export your file in .CSV format. 
  4. Click "Save" to save your changes. 

Setting Up GL Accounts / Codes / Numbers / Names:

In this step, you will have to identify and map the correct GL accounts to your payroll categories and/or departments.

  1. Navigate to Setup > Departments & Accounts.
  2. Select your department. 
  3. A list of all payroll categories will appear. Copy your GL accounts from your general ledger software into the correct debit and/or credit account field in Acclaim for each payroll category. 
  4. Click "Save" to save your changes. 

Once you've set all of the above up, you can export your payroll by navigating to Payroll > Export Payroll.