Functions:
- T619 Magnetic Media Transmittal
- Report Type: Identifies the type of T4s - either "O" for Original (first submission) or "A" for Amended.
- Filer Amendment Note: If the report type is amended, you must make a note.
- Transmitter Account / RepID: The transmitter number of which the T4s will be filled under. Note: As of T4s for 2024, a transmitter number is no longer required. The CRA now requires a transmitter account - using either the business number, trust account, or NR4 account. A transmitter RepID may also be required.
- Transmitter Name: The company name.
- Transmitter Country: The company country.
- Technical Contact Information: Contact information for the company's representative.
- Language: The language of the T4 - either "E" for English or "F" for French.
- T619 Magnetic Media Filing
- RCT Group: Select the RCT group that you are filing T4s for.
- Character Encoding: Select the encoding for the output file type.
- Path: Select the destination and file name by clicking on the ... next to path. Acclaim will download the XML file to this location.
- Submission Number: Select the submission number you are selecting.
Description:
This window will allow you to create a magnetic media filing for T4 tax slips. Creating the eFile is a two-step process.
Step 1: T619 Magnetic Media Transmittal
Note: As of T4s for 2024, a transmitter number is no longer required. The CRA now requires a transmitter account - using either the business number, trust account, or NR4 account. A transmitter RepID may also be required.
- Navigate to Forms> T619 Magnetic Media Transmittal.
- Fill out all the information as required.
- Identify your Transmitter Account and if you use a Transmitter RepID. Note: This selection will not be preserved for the next year's T4s. You must select and enter these options every year.
- Identify your Transmitter Account and if you use a Transmitter RepID. Note: This selection will not be preserved for the next year's T4s. You must select and enter these options every year.
- Click "Save" to save your changes.
Step 2: T619 Magnetic Media Filing
To submit T4s by e-filing, you must save T4s as an XML file and submit to the CRA. You must create separate files for every business numbers you might have.
- Navigate to Forms>T4>Magnetic Media filing for T4s.
- Save the file on your local computer (e.g. C:\PAYMATEW\) or on a network location. Be sure to remember the name and location of this file as this is the file that you need to upload to the CRA website.
- In a web browser, log into the CRA website using your account number and web access code.
- Follow the instructions to upload your XML file to file your T4s.
Please contact CRA for any issues regarding E-filing: www.cra.gc.ca