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1. Go to Forms > T4 > Email.
   
2. In the Form to be printed section, select either 'Supplementary' (T4 slips for employees), 'Summary' (T4 summary for employers), or 'Audit Report' (identifies discrepancies or provides audit totals). 
   1. If you selected 'Supplementary', enter the additional parameters as required. 
      1. In the Optional item to be printed section, identify if you want to add the employer's address on each employee's T4 supplementary.
      2. In the Copy to be printed section, identify which copies you want to email - select 'Email Recipients Copy with Instructions'. 
      3. In the Slips to be printed section, select the first and last employee to email. You can select just one employee to email only one T4 supplementary. You can also click "Select All" to select all employees. 
   2. If you selected 'Summary', enter the additional parameters as required. 
      1. "Print Business Number" will include the EI group number (RP number) on the T4 Summary, if ticked. 
      2. "Print Employer Name and Address" will include the employer's name and address on the T4 Summary, if ticked. 
   3. If you selected 'Audit Report', identify the audit report that you want to email. 
      1. The Audit Totals report will identify the totals for each box on the T4. 
      2. The Audit Employees report will identify the totals for each box on the T4, per employee. 
      3. The EI Premium Discrepancy report will identify employees who have discrepancies between their EI premiums deducted and their insurable earnings.
      4. The EI Insurable and Pensionable Discrepancy report will identify employees who have insurable earnings or pensionable earnings that are different than their employment income. 
      5. The CPP/QPP Discrepancy report will identify employees who have discrepancies between their pension contributions and their pensionable earnings.
      6. The Bad Social Insurance Number report identifies employees who have an invalid social insurance number (SIN). 
3. In the 'Paper' tab, you can identify if you want to email the T4s with margins or not. You can also identify the destination and file name of which the eDelivery file will be located and named. 
4. Click "Create" to save the eDelivery file, or "Preview" to print-preview the report. Ensure that you receive the 'File successfully exported!' message.
    
5. Navigate to Utilities > eDelivery.
6. Select your preferred delivery method (either Microsoft Outlook or Direct) and click "Next".
7. Enter the "Subject" and "Body" of the outgoing email for the T4s and click "Next".
8. Select the file that you downloaded in step #4 earlier. Click "Next". 
9. In the "Selected" column, tick the checkboxes for employees whom you wish to email the T4s to. You can click "Select All" at the bottom of the window to tick all employees.
     
10. Click "Next". Click "Send Email(s)".
11. You will receive a confirmation message on the amount of emails that have been sent as well as a preview of the eDelivery.

Watch our video (2020): 

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T4 Webinar: Video