In all scenario
- Backup the data as is before any changes: Utilities > Backup
- Run the employee history detail report: Reports > Payroll reports > Employee history > Detail > make selection > Preview
- User will make the adjustment. See below different scenario
- Run the integrity check: Utilities > Integrity check
- Run the employee History detail report to see the changes: Reports > Payroll reports > Employee history > Detail > make selection > Preview
NOTE: Printing a report after history changes it will not match reports printed at the time.
Add history record
Missing history record OR user add history YTD recorded
Resolution:
Employees > Paycard history > Double click employees > click “+” > Paycard will be created > User will review and enter the correct values based on the payroll journal printed at the time. The Gross and Base wage will be entered as well. Also, user will select the Pay period end date / Pay date as required > Save
Run the integrity check
Run the employee history detail to see the change
Below is an example. User will have their own pay categories, values and dates.
Edit Historical paycard
Resolution:
Employees > Paycard History > Double click employee > History tab > Double click the paycard in question > Update the > Save > Close the window
Run the integrity check
Run the employee history detail to see the change
Example : value into a different pay category. The 2 pay categories have identical setup.
Before:
After
Delete history record
Go to Employees > Paycard History > Double click employee > Go to History tab > select paycard > click “-“ > confirm deletion
Run the integrity check: Utilities > Integrity check
Run the employee history detail report to see the change: Reports > Payroll reports > Employee History detail
NOTE: Reports printed after adjustment will not matching the reports printed at the time ( payroll journal, balance sheet)